Your information
Privacy notice
Last updated: 7 October 2026.
Who we are
AvioPilot is responsible for personal information collected through this website. Our registered address is 105 Southall Broadway, Southall, UB1 1LN, United Kingdom. For privacy questions or requests, contact indeep@kaztravel.co.uk.
What we collect and why
When you contact us or request a demo, we collect your name, email, company, message, product interest and appointment details. Our admin records may include business contacts, telephone numbers, notes, follow-ups and sales opportunities.
We use this information to respond to enquiries, arrange demonstrations and manage business relationships. We rely on our legitimate interests in responding to business enquiries and, where applicable, taking steps at your request before entering a contract or performing that contract. An enquiry is not permission for unrelated promotional emails.
Please avoid entering passport details, payment-card data, health information or other sensitive personal information into enquiry forms. Contact details are needed for us to reply; other information is optional unless a form states otherwise.
Analytics and security
We record aggregate page views and interaction counts, rather than visitor profiles. These analytics do not use tracking cookies. Security controls temporarily process an IP-derived keyed identifier to limit abuse, and record admin actions and account identifiers. Our hosting provider may process technical request information and set essential security cookies. See our cookie notice.
Who receives information
Sites hosting infrastructure, including OpenAI and Cloudflare. Resend processes notification emails when enabled.
Authorised team members can access information according to their permissions. We do not sell personal information. We may disclose information where legally required.
International transfers
Contact us for details of provider locations and applicable international transfer safeguards.
How long we keep it
Unconverted enquiries and unlinked appointment records are normally deleted after 12 months. Inactive customer records are retained for 24 months after their last recorded update, subject to active opportunities and future appointments. Aggregate analytics are retained for 12 months; security audit entries for 180 days. Legal obligations or disputes may require a separate documented retention decision.
Your rights
Depending on the circumstances, you can request access, correction, erasure, restriction or portability and object to processing based on legitimate interests. Where processing relies on consent, you may withdraw it. We may need to verify your identity and consider applicable legal exceptions.
Email indeep@kaztravel.co.uk to exercise your rights. You can also complain to the Information Commissioner’s Office.
Other information
This website is intended for business users. We do not use enquiry data for automated decisions with legal or similarly significant effects. External websites have their own privacy practices. We update this notice when our processing changes.